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OBLIGATIONS
OF PUBLIC AUTHORITY AS PER PARA 4(b) OF RIGHT TO INFORMATION ACT – 2005
Panchkula Golf Club having 18 hole golf course is situated at an
alluring location on the western bank of river Ghaggar, with Shivalik
hills in the back drop. Spread over 144 acre, the course has been
re-designed and renovated in 2012 up-to International specifications.
An excellent and imposing club house with facilities like Swimming
Pool, Gym, Bar, Restaurant, Lounge, Change rooms for both gents and ladies
and Pro shop are added facilities for the golfers.
For efficient functioning Panchkula Golf Club has following
committees:- ·
Governing Body ·
Management Committee 1
The particulars of its organisation, functions and duties.
a)
Panchkula Golf Club, Sector–3, Panchkula
b)
Functioning of Panchkula Golf Club
i)
Governing Body
– Consists of the following members:- Chief
Secretary, Haryana -
President PS
CM, Haryana
-
Senior Vice President PS
TCP
-
Vice President CA,
HSVP
-
Member DC,
Panchkula
-
Member Administrator
(P), HSVP
- General
Secretary CCF,
HSVP
-
Treasurer DCP,
Panchkula
-
Member Chief
Engineer, HSVP
-
Member
ii)
Management Committee
- Consisting of following members are responsible for overall
administration and approval of the budget. The
decision taken by this committee are submitted to the Governing Body for
information/ratification:-
PS TCP
-
Chairperson
CA, HSVP
-
Member
Administrator (P), HSVP
- General
Secretary
CCF, HSVP
-
Member
DC, Panchkula
-
Member 2
The power and duties of its officers and employees.
a) General
Manager - Responsible
for overall functioning of the golf course, club house facilities, budget
and to see that overall financial goals are met as per the guidelines,
policies and procedures. Oversees
the golf course operation, fee structure safe keeping of assets, inventory
resources. For detailed duties refer to SOP. b) Manager
C & M -
Responsible for the successful profitable operations of all aspects
of the course and its associated facilities.
Managing day to day working and maintenance of all accts of the
golf course and assure standards for member satisfaction. For detailed
duties please refer to the SOP.
c)
Office Supervisor
- Is
responsible for the following :- ·
Overall functioning, administration and supervision of the
office. ·
To maintain attendance, leave records, service record and
disciplinary aspects pertaining to all the on-roll staff members of the
club. ·
Up-keep and maintenance of individual folder of all the
on-roll employees of the club. ·
Receipt of all
incoming dak including maintenance of incoming dak dairy. ·
Despatch of all the outgoing dak including maintenance of
despatch book. ·
Repair and Maintenance of office equipment. ·
Purchase & distribution of stationery required from time
to time. ·
Issue of reciprocal slips to the members and preparation of
reciprocal card/introductory letter
as and when demanded by the members. ·
Preparation of Handicap certificate as and when demanded by
the members. ·
To deal with all the disciplinary matters pertaining to the
staff and members of the club. ·
Up-dation, preparation and maintenance of PGC Applicant
Register, Registered membership register, Midweek membership register and
Permanent membership register. ·
Up-keep and maintenance of Governing Body meeting file and
Management committee meeting file. ·
Issue instructions pertaining to conduct of tournaments being
held from time to time. ·
To get printed reciprocal slip books, credit receipt books and
other printing material as and when required. d)
Accountant
a)
Handles all documents related to financial matters. e)
Store Keeper
a)
Custodian of complete stores/machinery and their up keep and
repair. f)
Club Supervisor
a) Supervises all aspects
related to club house i.e Gym Lounge, Restaurant and bar. 3
The procedure followed in
the decision making process, including channels of supervision and
accountability.
Panchkula
Golf Club Chief
Controller of Finance, HSVP Administrator
(P),HSVP Chief
Administrator , HSVP Principal
Secretary Town & Country Planning Chief
Secretary, Haryana 4
The norms set by it for the discharge of its functions Financial
Powers a)
President
Unlimited b)
PS
TCP
i)
Fixed assets (any one time purchase)
Rs.
15.00
lakhs ii)
Maintenance funds in excess of approved
Rs. 10.00 lakhs
budged
per annum. c) CA,
HUDA i)
Fixed assets (any one time purchase)
Rs.
10.00
lakhs ii)
Maintenance funds in excess of approved
Rs. 5.00 lakhs
budged per annum. d)
General
Manager
i)
For one item per month a maximum of Rs.30,000/- ii)
Maximum expenditure in one month
As per proportionate
Monthly
approved budget. 5
The rules, regulations,
instructions, manuals and records held by it or under its control or used
by its employees for discharging its function.
SOP for the following lays down the instructions for its employees
for discharging their duties: - a)
Swimming
Pool. b)
Security. c)
Bar. d)
House
Keeping. e)
Catering. f)
Health
Club. g)
Accounts. h)
Course. -
6 - 6
A statement of the
categories of documents that are held by it or under its control. Main register held by Office Supervisor, Store Keeper,
Accountant and Club Supervisor. a)
Office
Supervisor ·
Attendance register ·
Leave register ·
Membership register ·
Stationary demand register
·
Reciprocal register b)
Accountant ·
Books of accounts. ·
Final accounts (i.e Receipt & Expenditure and Balance
sheet). ·
Salary of club staff. ·
All type of payment of club through cheques. ·
EPF Department for club employees as well as contract labour. ·
ESI Department for club employees as well as contract labour. ·
Sales Tax Department. ·
Service Tax Department. ·
Income tax Department. ·
High Court Advocate for Income tax case at High court. ·
TDS Department. ·
Goods & Service Tax Department (GST). ·
Labour Department i.e District level & state level for
labour cases. ·
Labour Court Ambala for labour cases. ·
Registration certificates of club (Society, Labour Licence,
IGU licence etc.). -
7 - ·
Billing software of Panchkula Golf Club (all applicants). ·
Online payment portal of Panchkula Golf Club. ·
Website of Panchkula Golf Club. ·
Quotations calling for machine, equipment etc. ·
All type of tenders of Panchkula Golf Club. ·
Compilation of quotations, comparative statement and preparing
of file. ·
Advertisement in news paper for tenders. ·
Taking all type of approval from Management/Governing Body on
file. ·
Accountant will furnish financial assistance/data concern
relevant issues. c)
Store
Keeper ·
Demand register for Golf course stores. ·
Demand register for spare parts Turf machine. ·
Demand register for irrigation stores. ·
Demand register for electrical fitments ·
Fuel Requisition register. ·
Ledger for golf course non Expendable stores. ·
Ledger for Turf machines held by PGC, Panchkula. ·
Ledger for spare parts of Turf machines. ·
Ledger for Electrical fitments. ·
Ledger for Swimming pool items. ·
Ledger for Electrical Appliances/Furniture. ·
Daily fuel issue records register. d)
Club
Supervisor To
supervise the following :- a)
Club
House -
to include ·
Stocking of Bar ·
Assets stock requirement ·
Supervise working of Bar man
- as per
SOP. ·
The House Keeping
- as per
SOP ·
To ensure Proper functioning of Dinning room
- as per SOP ·
To ensure Observation of Dress code
- as per SOP ·
To ensure proper working of Health club
- as per SOP ·
To ensure Gymnasium, Sauna and Steam -
as per SOP ·
To ensure working of Swimming Pool -
as per SOP ·
To ensure maintenance the following registers are being
maintained by concerned staff :- ·
Attendance register ·
Leave register ·
Club guest register ·
Gym register ·
Club party register ·
Swimming pool register ·
Bag Room locker Register ·
Locker room Register
7
The particulars of any
arrangement that exists for consultation with, or representation by, the
members of the public in relation to the formulation of its policy or
implementation thereof.
Various
maintenance points and policy decision are discussed during meeting of
Management Committee and Governing Body. 8
A statement of boards,
councils, committees and other bodies consisting of two or more persons
constituted as its part or for the purpose of its advice, and as to
whether meetings of those boards, councils, committees and other bodies
are open to the public, or the minutes of such meetings are accessible for
public.
b)
Functioning of Panchkula Golf Club
i)
Governing Body -
consisting of following members:- Chief
Secretary, Haryana -
President PS
CM, Haryana
-
Senior Vice President PS
TCP
-
Vice President CA,
HSVP
-
Member DC,
Panchkula
-
Member Administrator
(P), HSVP
- General
Secretary CCF,
HSVP
-
Treasurer DCP,
Panchkula
-
Member Chief
Engineer, HSVP
-
Member ii)
Management Committee
- consisting of following members are responsible for overall
Administration and approval of various expenditures.
The decision taken by this committee are submitted to the Governing
Body for information/ratification:-
PS TCP
-
Chairperson
CA, HSVP
-
Member
Administrator (P), HSVP
- General
Secretary -
10 -
CCF, HSVP
-
Member
DC, Panchkula
-
Member In addition to this the following committees have been
nominated for various procurement:- ·
SE, (Horticulture) ·
XEN, Division no. -1 ·
General Manager For
induction of new members the following committee has been constituted:- ·
Administrator (P), HSVP -
Chairman ·
CCF, HSVP
- Member ·
General Manager
- Member 9
A directory of its officers and employees.
Manager C & M
Office Supervisor Accountant Store Keeper
They can be contacted through Reception Starter
on telephone number 0172 – 2587594/2585947. Caddie Master Club Supervisor Gym Trainer Bar Man Receptionist Bag Room Attendant -
11 - 10
The monthly remuneration
received by each of its offices and employees, including the system of
compensation as provided in its regulation.
Salary Sheet (Also consultant Panchkula Golf Club Chartered
Accountant and Legal Expertise) 11
The budget allocated to
each of its agency, indicating the particulars of all plans, proposed
expenditures and reports on disbursements made.
12
The manner of execution
of subsidy programmes, including the amounts allocated and the details of
beneficiaries of such programmes.
N.A since there are no subsidy programme.
13
Particulars of recipients
of concessions, permits or authorizations granted by it.
Nil/N.A.
14
Details in respect of the
information, available to or held by it, reduced in an electronic form. Panchkula Golf Club website “
www.panchkulagolfclub.in”
15
The particulars of
facilities available to citizens for obtaining information, including the
working hours of a library or reading room, if maintained for public use.
Library or reading room not available. Reception/Help desk telephone no. 0172-2587594/2585947.
-
12 - 16
The names, designations
and other particulars of the Public information officers.
Detail of SPIO
Lt Col A K Dogra
Manager C & M
Panchkula Golf Club
Detail of FAA
Col A S Dhillon
General Manager
Panchkula Golf Club
17
Such other information as
may be prescribed and thereafter update these publications every year.
Information pertaining to golf course are updated on the website as
and when these are required.
.
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